Good Archive Practice (GAP):

o The Find A File solution addresses the five essential elements of GAP:

o Archiving must be SPACE effective.

o Archiving must be COST effective.

o Records must be easily identified, accessed and RETRIEVED.

o SECURITY must be paramount.

o Documents requiring PURGING are easily identifiable.
 

Using the Find A File system will:

o Reduce the office space required to accommodate the archived records thereby releasing expensive office space.

o Prevent purchase of unnecessary stationery as lever arch files can be re-cycled.

o Improve retrieval methods and minimize loss of records.

o Ensure staff are able to spend less time searching for documents and more time on their primary occupation.

o Minimize the security risk as the contents of each box are referred to by a unique number.

o Record archived records in an electronic register.

o Identify a purge date for documents thereby optimizing use of space.